User groups for versioning

User groups for versioning

If you intend to use versioning in InterformNG2 and you also want to use approvals, then you need to define user groups in InterformNG2 to setup authorities for changes and approvals as below.

User groups are defined once for all tenants, so they can only be created when you are logged in as system admin. To create/edit user groups as system admin, go to Settings → Manage user groups:

 


Here you can see a list of existing groups and create new groups with the New user group button. Each group must have a unique and descriptive name.

A set of authorizations (roles) can be assigned to a group. Any user that is assigned to that group will have those authorizations. A number of authorizations exist for the versioning feature, to control who can modify resources and who can approve the changes to those resources:

  1. Authorizations that start with ResourceUpdate- provide access to modifying a specific resource type.
  2. Authorizations that start with ResourceApprove- provide access to approving changes to resources of a specific type.

Assigning users to groups

Once you have defined some groups, you can assign users to those groups. This can be done by both the system admin and the tenant admin. To assign groups you need to go to the normal “manage users” screen and edit the user. When editing a user, you can select the groups to assign the user to, from the “user groups” drop-down:

    


Groups are assigned on tenant basis, so if a user has access to multiple tenants, then the user can be assigned to different groups on those tenants.

    • Related Articles

    • Versioning of resources

      One optional feature in InterformNG2 is versioning of resources. The versioning features makes it possible to maintain a version history on resources in the library. Versioning of resources is a way to keep track of changes to resources and this can ...

    • Users of InterFormNG2

      This section covers everything about users in InterformNG2, and covers these areas: Get started: Sign on to InterformNG2 User types and authority Create/delete a user Assign tenant(s) to user(s) Change the password for a user User roles and authority ...

    • Workflow groups

      It is possible to assign a group name to a workflow. You can do that either when you create a new workflow, or by editing the header of an existing workflow. You see the groups of the workflows in the workflow overview: The groups are listed in the ...

    • User roles and authority

      InterformNG2 is shipped with these user roles: System Admin System administrator for the whole installation. Administrator Tenant administrator. Can do anything for the tenant including adding/deleting users, change password for the users. User ...

    • Database and user

      Before the database input component can be used, you need to create a database and also create a user that can connect to the database. InterformNG2 can create the necessary tables for you, or you can create them yourself. The user that you use to ...